The epidemic has made it more difficult than ever before for non-profit organizations to operate and generate community support. Many are relying on board meetings that are held remotely to make important decisions and ensure their continued existence. It can be challenging to conduct a remote meeting without the physical presence all members.
A clear, well-defined agenda will help keep the board meeting you are hosting remotely on track and on-topic at all times. Engage your board members in the agenda-setting process to find out what topics need to be discussed, and then send the agenda to everyone as early as possible to allow them to prepare. This will ensure that they are aware of what’s scheduled to be discussed, and they can add any additional points to the agenda prior to time. A secure board portal to distribute agenda items and other documents will also help to reduce security risks.
Video can be used to increase participation in remote board meetings, by adding a crucial face-toface element to the discussions. Video also lets participants be aware of the body language of others and take note of non-verbal signals, such as anger, frustration or boredom.
Meeting in person can be difficult to schedule for busy boardgreenroom.com boards with numerous personal and professional commitments. Finding a time that works for everyone is much simpler with remote board meeting software. SavvyCal’s free polls for meetings for instance, let you to propose multiple times for your meetings and let everyone vote on the most convenient times for them. This can eliminate the need to send back-and-forth emails and can save you time and hassle.
